Equipment Checkout Policy

Applies To:

  • Staff
  • Faculty
  • Students


Equipment Check-Out Policy 

Policies regarding equipment checkout at the IT Help Desk.

Reservation Policies

  • Reservations are limited to max reservation time of 2 weeks (14 days)
  • Reservations can be extended ONCE by 2 weeks (for a max of up to one month)
    • COVID-19 Note: Due to the COVID-19 pandemic, exceptions can be made for longer checkout periods. To be eligible for a long-term checkout, a formal accommodation or academic adjustment may be required.
  • User can reserve multiple pieces of equipment at a time but are limited to one type of equipment at a time (i.e. one laptop and one projector)
    • Instructor or supervisor approval is needed for exceptions to these limits
  • Users must present a valid ESU Hornet card at the time of equipment checkout
  • Reserved equipment will only be checked out to the user whose name appears on the reservation unless arrangements are made with the IT Help Desk in advance
  • Users verify they agree to the terms and conditions, of the reservation when creating the reservation
  • Equipment and accessories must be returned in the same cosmetic and functional state that it was in when checked out
  • Equipment must be returned at the same location it was checked out unless stated otherwise

Late, Damaged or Missing Equipment Policies

Late Equipment
  • Equipment that is returned after the scheduled return time is considered late. Late equipment is subject to possible loss of equipment checkout privileges.
Damaged or Missing Equipment and Accessories
Further Penalties
  • The IT Help Desk reserves the right to ban users from checking out equipment. Reasons for a ban may include but are not limited to excessive late returns, returning equipment in a condition that is unsuitable for immediate use (damage, missing accessories, odors, etc.), or failure to return equipment.




Article ID: 90756
Tue 10/29/19 10:01 AM
Tue 9/28/21 3:55 PM