How To:
- Schedule vehicle maintenance
Applies To:
Getting Started:
This guide references the maintenance reservation feature in the cars application. Depending on the report you are trying to access, you will need at least one of the following roles assigned:
Roles Needed for Reservations
|
|
User
|
Check-In User
|
Motor Pool User
|
Athletics User
|
Vehicle Master User
|
Administrator
|
|
My Reservation
|
Yes
|
Yes
|
Yes
|
Yes
|
Yes
|
Yes
|
|
New Vehicle Reservations
|
Yes
|
No
|
No
|
Yes (athletic only)
|
Yes
|
Yes
|
|
List Vehicle Reservations – Maintenance
|
No
|
No
|
No
|
No
|
Yes
|
Yes
|
|
List Vehicle Reservations – Edit/Delete
|
Yes
(Access varies)
|
No
|
No
|
Yes (athletic only)
|
Yes
|
Yes
|
|
List Vehicle Reservations – Check-in/out, Requisition Form
|
No
|
Yes
|
No
|
Yes
(athletic only)
|
Yes
|
Yes
|
|
List Vehicle Reservations – trip Expenses
|
No
|
No
|
No
|
Yes
|
Yes
|
Yes
|
Steps:
As a administrator user and vehicle master user, you have access to the following menu options.
For vehicle maintenance reservation, select the List Vehicle Reservation icon:
For CARS administrator users and vehicle master users, this feature will allow users to reserve a vehicle for maintenance so that it is unavailable for other users to reserve in the system. This feature allows access to reserve any vehicle for maintenance, not just the primary vehicles (van, car, etc.) but also service vehicles and other campus vehicles.
To reserve a vehicle for maintenance, first select the category of vehicle you want to reserve and complete the reservation form:
Then, you can document the type of maintenance for the scheduled vehicle:
Need additional help? If you have a question about reserving a car, contact the University Facilities – Stormont Maintenance Center (620-341-5331). For questions about the CARS application, please contact the IT Help Desk (620-341-5555). For access to the facilities admin user roles, please work with your administrator or supervisor to complete the IT – Banner Access Request form available via OnBase.