How To:
- Setup Cars in Cars App
- Create a new or edit an existing vehicle for reservation
- Create, edit, and assign Turnpike information
- Assign Billing Rates to a vehicle
- Enter or update driver information
Applies To:
Getting Started:
This guide references the Cars Master features in the cars application. Depending on the report you are trying to access, you will need at least one of the following roles assigned:
Roles Needed for Cars Master Access
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Cars Master – Vehicle Information
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Cars Master – Turnpike Information
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Cars Master – Vehicle Billing Rate
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Cars Master – Driver Control and Verification
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Steps:
Note: This guide includes access to CARS application features that are only available to those who are assigned the administrator and vehicle master user role. The Athletics user can also access some of these features, but the access will be limited to athletic vehicles only.
If you need access to this feature, please contact your supervisor to contact the OnBase IT – Banner Access Request for the appropriate user role.
As a CARS user, you have access to the following menu options.
For vehicle reservation information, select the Cars Master icon:
The Cars Master service will include access to the following options: vehicle information, turnpike information, vehicle billing rate, and driver control and verification.
- Vehicle Information - The Vehicle Information, allows you to create or edit a vehicle listed for reservation This can include vehicles used for service but not available for reservation – such as a service maintenance truck or van so that documentation can be tracked.
- Turnpike Information – This section allows access to create, edit, or assign Turnpike information to vehicles.
- Vehicle Billing Rate – This section allows the user to adjust or create new billing rates for a vehicle. This section also keeps a history of the billing rates applied to each vehicle.
- Driver Control and Verification – This section allows the user to pull up driver and vehicle reservation information about an individual driver. Driver disapprovals can be placed in this section (with begin/end dates) and reasons for documentation. This section also includes the approval check for users that have van or bus driver permissions.
Need additional help? If you have a question about reserving a car, contact the University Facilities – Stormont Maintenance Center (620-341-5331). For questions about the CARS application, please contact the IT Help Desk (620-341-5555). For access to the facilities admin user roles, please work with your administrator or supervisor to complete the IT – Banner Access Request form available via OnBase.