How to Schedule Zoom Meetings on Someone Else's Behalf

How To:

  • Schedule Zoom Meetings on Someone Else's Behalf

Applies To:

  • Staff & Faculty


Scheduling privilege is designed for a user or executive assistance:

  • You can assign or delegate a user or multiple users in your account to schedule meetings on your behalf. 
  • You can also schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege. 
  • You and the assigned scheduler must both be signed in with your ESU Licensed Zoom accounts.
  • Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all meetings.

Give scheduling privilege to someone else:

1) Go to Log in with your ESU username and password. 

2) Click Settings from the left-hand menu.

3) Click Other, then scroll down to the Schedule Privilege section. Click the plus (+) sign next to 'Assign scheduling privilege to'.

3) Enter the email address that you would like to grant access to and click Assign. If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there. 

How to schedule a meeting for someone else:

Option 1) Use the Outlook Plug-In to schedule for another user

Download and install the Zoom Plug-in for Microsoft Outlook. It can be found by going to, and it is located on the bottom footer of the page under the Download section.

  1. Schedule a meeting using the Outlook plug-in.
  2. While in the calendar event window, click Change Settings in the tool bar.
  3. Click the Schedule For check box, then select the user you want to schedule the meeting for.

Option 2) Scheduling for another user via the Zoom app:


Article ID: 129878
Tue 3/9/21 3:30 PM
Thu 4/21/22 11:32 AM