Share OneDrive Files

How To:

• Share Files in OneDrive

Applies To:

• Staff, Faculty, & Students

Steps:

Sharing from Office applications

1. The file must be saved in OneDrive first.
2. At the top right-hand side click on ‘Share’.
3. In the ‘Invite people’ box, type in the name or email of who you want to share. Choose can edit or can view. Include a message if you would like and click ‘Share’. An email will be sent to yourself and to who you have shared the document.

Email a shareable file as an attachment in Outlook

1. Start a new email. Click on ‘Attach file’.
2. When you look at ‘Recent Items’ some files may have a cloud icon. If you attach the file with the cloud or if you choose to ‘Browse Web Locations’ and attach the file you will give editing rights by default and they will be able to see any changes you make and vice versa. You may also change the permissions to ‘Recipients can view.’
3. If you choose a file without a cloud icon or choose Browse this PC, the file will only be attached. No sharing by default, and the user will not be able to see any changes you make.
4. Take a look at the two attached files to see the differences.

Share a file on the web

1. Go to hornet.emporia.edu, and log in. Click on ‘OneDrive’.
2. Select the file or folder you want to share. Click ‘Share’ at the top of the page OR Right-click the file/folder and click ‘Share.
3. Type in the name or email of who you want to share the file. ‘Can edit’ is the default permission or you may change the access to ‘Can view’. Include a message if you would like and click ‘Share’.

Note: If you share a folder every file that gets put in the folder automatically gets shared.