Overview
University Solutions performs scheduled maintenance on Smart Classroom, computer lab, and conference room computers during Winter Break. This maintenance helps ensure computers are updated, secure, accurately inventoried, and ready for the upcoming semester.
Winter Break Maintenance Period: December 14, 2026 through January 8, 2027
Winter Break Maintenance Schedule
University Solutions will perform maintenance according to the following tentative schedule:
Monday, December 14th, 2026
Tuesday, December 15th
Wednesday, December 16th
- HPER
- Visser Hall
- Police and Safety
Thursday, December 17th
- Plumb Hall
- Nursing Building
Friday, December 18th
- Memorial Union
- Sauder Alumni Center
Monday, December 21st
Tuesday, December 22nd
Monday, January 4th, 2027
Tuesday, January 5th
Wednesday, January 6th
Thursday, January 7th
Friday, January 8th
Please note: This schedule is tentative and may be adjusted based on room availability, maintenance needs, equipment replacements, or additional work identified during the maintenance period.
What Happens During Maintenance?
During Winter Break, University Solutions staff will:
- Update computers in Smart Classrooms, labs, and conference rooms.
- Remove user profiles and locally stored user data.
- Install Microsoft, Windows, and manufacturer updates.
- Test computers after updates are completed.
- Verify network connectivity and standard campus applications.
- Update computer and asset information in TeamDynamix Management Software.
- Replace computers scheduled for replacement through the Centralized Deployment cycle.
- Identify and document equipment or technical issues requiring additional follow-up.
Important: Back Up Your Files
As part of Winter Break maintenance, user profiles will be removed from Smart Classroom, lab, and conference room computers. Any files stored locally on these computers will also be removed.
If you have presentations, Word documents, PowerPoints, spreadsheets, or other files saved directly to one of these computers, make sure they are backed up before December 14, 2026.
Files can be saved to:
- ESU OneDrive
- Approved network storage
- External storage, when appropriate
To help prevent data loss, public computers should not be used for permanent storage of important files.
Computer Replacements
Some computers may be replaced during Winter Break as part of the Centralized Deployment cycle.
Replacement work may include:
- Removing the existing computer.
- Installing and configuring the replacement computer.
- Installing required software and updates.
- Updating the equipment's TeamDynamix asset information.
- Testing network access and connected equipment.
- Confirming that the computer and room are ready for use.
Issues Identified During Maintenance
If University Solutions identifies an issue that cannot be resolved during routine maintenance, the issue will be documented for additional follow-up.
Some repairs or equipment replacements may continue after the scheduled maintenance date for a building.